Sea-Watch e.V. is a non-profit initiative dedicated to the civil sea rescue of people on the move. Given the humanitarian disaster in the central Mediterranean Sea-Watch provides emergency aid, demands, and at the same time, forces the rescue by the responsible European institutions and publicly stands up for legal escape routes. We are politically and religiously independent and are financed exclusively by donations.
The Crewing department of Sea-Watch is looking for a Crew Administration Support (f/m/d) with a weekly workload of 20 hours, offering the possibility to work from our Berlin office or home office. The position is initially limited to 12 months with an option to extend.
The Crewing department is responsible for the personnel management of the entire crew on board our two ships (around 31 people per mission on the SW5 and 7 on the Aurora). The team conducts application processes, hiring procedures, feedback interviews and must plan for the long term and sustainably so that our crew can embark and disembark in a timely manner. Furthermore, the Crewing department is responsive to the needs of the crew on board.
The Crew Administration Support is primarily responsible for the administrative and logistical aspects of crew management, while also supporting other operational activities.
Key responsibilities include:
- Supporting the operations and maintenance crew mainly in the administrative area
- Coordination of crew arrivals and departures and support of crew changes and travel bookings with crew operators, ship’s crew and operational departments
- Securing and forwarding of certificates and personnel data in databases and relevant systems
- Maintenance of relevant databases and platforms
- Organize and conduct pre-mission calls with the crews
- Occasional travel to our vessels in the Mediterranean
Your profile:
- 2–4 years’ relevant experience in complex administrative or operational coordination, ideally in environments with high dynamics (e.g., maritime operations, humanitarian missions, shift planning, logistics).
- ability to manage safety‑relevant documents and certifications, including deadline tracking and compliance requirements.
- Experience managing time‑critical, multi‑stakeholder processes, (e.g., crew changes, rotations, travel chains).
- Ability to prioritize and structure your work when handling many parallel tasks, last‑minute changes and operational urgencies.
- Experience in international travel logistics.
- Confident in organizing meetings and crew calls, preparing agendas, documenting decisions and ensuring follow-up.
- High proficiency with digital tools, databases and collaborative platforms; you enjoy keeping systems clean and up to date.
- Professional, clear and empathic communication in any situation.
- Very strong English skills (C1 level).
Desired:
- Experience working with volunteers in an NGO context.
- German or Italian language skills.
- Maritime knowledge or experience in ship operations.
We offer you:
- A job at the daily forefront of our struggle against Fortress Europe
- Independent work and the greatest possible creative freedom
- Access to psychological support and supervision
- Regular reflection spaces and crisis-sensitive support structures
- A position with a workload of 20 hours per week for 12 months, option to extend
- A remote-friendly work environment or Berlin office opportunity
- Training opportunities and onboarding support
- A transparent salary model with yearly increases (3% per year at Sea‑Watch, additional increases possible based on various factors** )
- 20 hours/week: 1700€/month Basic Salary
We look forward to receiving your expressive application by 09.08.2026!
Please send your application (one pdf-document / not larger than 5 MB) with CV, letter of motivation
to: application@sea-watch.org.
We are committed to an inclusive society without racism and with freedom of movement for all. In case of
equal qualification, we favour applications from women*, LGBTQI*, BIPoC, people with disabilities, people
with migration experience and people from other groups underrepresented in the maritime and
NGO world. Should you feel addressed here, we invite you to provide relevant information on this in your application. You are welcome to refrain from providing application photos and information on age and marital
status.
** From January 1, 2024, we have a new salary model that allows for percentage gross salary increases that take into account family needs and personal disabilities. In addition, the salary increases by 3% with every year of being with Sea-Watch. In addition, there is the possibility of gross salary increases due to previous relevant professional experience based on internal criteria, a maximum of 5 years can be recognized here, a salary increase of 3% per year is possible.